Whether you’re sending an email to someone who doesn’t use Outlook as their email client, or if you want to remind someone that you’re sending them an email, you’ll find that there are several ways to do this in Outlook. These methods are not always simple, but they will get the job done, and in most cases, you’ll be able to recall an email.
Unsend an email in Outlook
Using the “Undo” feature in Outlook can be a good idea if you are sending an email that you later realize was wrong. You can recall your message and resend it to the recipient or delete it from your inbox. The email recall feature is a feature that is available to users of the Outlook desktop application, which is a feature of Microsoft’s Office 365 subscription service.
Although it can be a little scary to send an email before writing it, this is a good practice to avoid sending an unwanted email. However, you cannot recall emails that the recipient has already read.
Fortunately, email service providers understand the need for this feature and provide an easy process to recall an email. Most offer a short grace period before you can undo a sent message.
There are also email service providers, such as Google and Yahoo, that allow you to delete an email after it has been sent. However, these email service providers do not offer the same Gmail-like recall feature. Instead, they allow you to set a certain period of time between sending an email and undoing the send.
When you want to recall an email, you can do so by following the steps outlined below. The steps involve first opening the email in Outlook, then opening the “Compose and Reply” tab, then navigating to the “Undo” button. This will direct you to the appropriate field within the “compose and reply” settings.
The ‘Recall this message’ feature in Outlook is only available if the recipient has an Outlook account in the same organization as you. This feature is not available for POP or MAPI accounts.
Recall an email if the recipient opens the recall message first
Using the email recall feature in Outlook is a great way to retract messages that you’ve sent. But you must be sure you meet the basic requirements before you try it out. You’ll need an Exchange account, a desktop version of Outlook and a recipient who is active in their exchange mailbox.
When you send an email recall message, your recipient will receive a note that you want to recall the message. Then they’ll have the option to choose whether to accept the recall attempt or deny it. If they choose to deny the recall attempt, they will have the option to revert the email back to its original form.
The most important thing to remember about using this feature is that you cannot send it to recipients who have already read the original message. The original message will be stored in the recipient’s inbox folder. So, if the recipient has read it, it’s not possible to recall the email.
The message recall feature only works with Outlook emails. You can’t use it with messages sent via Outlook on the web, POP, or MAPI. It also won’t work if you’ve set up rules to redirect emails from the recipient’s inbox.
The recall feature is also useful if you want to change your mind about sending an email. It’s also possible to delete unread copies of the message. However, it’s not a guarantee that the recipient will get the message.
One of the perks of using this feature is that you can see what your recipients are doing online. For example, if you’ve set up a rule to redirect emails from the recipient’s inbox, you can see whether they’re reading your email.
Recall emails if the recipient isn’t using Outlook as their email client
Getting emails recalled if the recipient is not using Outlook can be tricky. This is because recalling emails depends on the email settings of the recipient. The Recall feature works only with Windows clients, and it can’t be used on web-based or Mac versions of Outlook.
Before a recall can work, the recipient’s mailbox must be open. This is because Outlook will move the original message out of the recipient’s inbox. If the recipient opens the message while it’s in the inbox, the recall will fail.
In the Recall window, the recipient can choose to accept or reject the recall attempt. If the recipient accepts the recall, the message will be sent to all recipients. If the recipient rejects the recall, the message will be deleted from the recipient’s inbox. The sender can also enable or disable automatic processing of meeting requests and responses.
Recalls can also fail in certain circumstances, including if the recipient has set up a rule to redirect the email. Recalls can also fail in shared folders. Some organizations use multiple Exchange Servers, and the recalled message may be sent to different recipients.
The recipient can also choose to receive notifications when a successful recall occurs. If the recipient is using an Outlook desktop app, he or she can disable the recall feature.
A successful recall will be shown as “Success”. However, it is important to understand that there are a few limitations.
One limitation is that Outlook may fail if the recipient has set up a Span rule to interact with the email before the recall is initiated. If the recipient has set up a rule to delay sending the message, the email will be delayed by a number of minutes.
Recall messages may not be notified when the recalled messages are deleted
Having the recall feature in Outlook means that the sender can delete the unread copies of a message after it has been sent. But this feature has limitations. So before you do, be sure you double-check the information in the message. Also, be sure that you have the email address of the recipient. If you do not, you can simply send another email with the corrected information.
To do this, open Outlook and go to Actions – Recall This Message. This will display a dialog box with options. The recall is only successful if the recipient does not open the message before the recall is initiated.
Recalling email isn’t as simple as it sounds. The recipient must have the sender’s Exchange account, the original message must be in the Inbox, and the mailbox must be open when the recall attempt is made.
The Recall feature is not supported on Outlook Web Access, Outlook on Mobile devices, or Gmail. It also may fail in certain circumstances.
To recall a message in Outlook, double-click the email in the inbox. This opens it in a separate window. If you are not logged into Outlook when you recall the message, a confirmation message may arrive with a delay. The original message will remain in the Inbox.
Once you have recalled the message, it will be sent to all recipients on your Exchange server. However, it won’t be sent to recipients on other Exchange servers. This is because it is a feature that works only on Outlook.
To delete a recalled message, open Outlook and go to Actions Recall This Message. This will display the same options as above, but with the Delete Unread Copies of This Message option selected.
Virtru Data Protection does not require your recipient to have anything enabled
Virtru Data Protection is a great email encryption service that replaces the native Outlook “recall” feature. It encrypts all emails before they’re sent, which makes it a great solution for external recipients using insecure email systems. It even offers a dashboard to track and monitor your messages, which is a nice touch.
Virtru’s end-to-end encryption also protects the message from being read by the wrong person. It encrypts the message in transit, and then unwraps it automatically when the recipient checks it out.
It also provides an impressive list of features, including instant email revocation, granular access controls, persistent file protection, and message tracking. Virtru is an easy-to-use email encryption service that doesn’t require any tools or wizardry, and works with a wide variety of mail clients. It’s also great for cloud-based IT environments, since it can be pushed from a central management system. It even supports Yahoo, Gmail, and Microsoft Outlook on Windows, as well as web-based email services like Google Groups and Yahoo mail.
You’ll want to test out Virtru’s features to find out which is best for you. The service works with Gmail, Yahoo mail, and Outlook on the web, and offers support for Apple Mail, Firefox, and Android devices. The best part is that it’s easy to set up and doesn’t require the recipient to have anything enabled. It even has a dashboard to track your messages, so you know exactly what’s going where. You can even use it with delegated email addresses.
Although it’s still in its infancy, Virtru is a promising email encryption service that may not be for everyone. However, it’s a good option for email campaigns that require more control over message sender and recipient.